Privacy Policy
A legal disclaimer
The explanations and information provided on this page are only general and high-level explanations and information on how to write your own document of a Privacy Policy. You should not rely on this article as legal advice or as recommendations regarding what you should actually do, because we cannot know in advance what are the specific privacy policies you wish to establish between your business and your customers and visitors. We recommend that you seek legal advice to help you understand and to assist you in the creation of your own Privacy Policy.
Privacy Policy - the basics
Having said that, a privacy policy is a statement that discloses some or all of the ways a website collects, uses, discloses, processes, and manages the data of its visitors and customers. It usually also includes a statement regarding the website’s commitment to protecting its visitors’ or customers’ privacy, and an explanation about the different mechanisms the website is implementing in order to protect privacy.
Different jurisdictions have different legal obligations of what must be included in a Privacy Policy. You are responsible to make sure you are following the relevant legislation to your activities and location.
What to include in the Privacy Policy
Generally speaking, a Privacy Policy often addresses these types of issues: the types of information the website is collecting and the manner in which it collects the data; an explanation about why is the website collecting these types of information; what are the website’s practices on sharing the information with third parties; ways in which your visitors an customers can exercise their rights according to the relevant privacy legislation; the specific practices regarding minors’ data collection; and much much more.
To learn more about this, check out our article “Creating a Privacy Policy”.
Harmony Society Privacy Policy
Effective Date: September 4, 2025
The Harmony Society, located in Vincennes, Indiana ("we," "us," or "Harmony Society"), is committed to protecting the privacy and personal information of our members, visitors, donors, and other individuals who interact with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you engage with our organization, visit our website (www.harmonysocietyvincennes.org, if applicable), attend our events, or use our services. By providing us with your personal information, you consent to the practices described in this policy.
1. Information We Collect
We may collect the following types of information:
a. Personal Information
● Contact Information: Name, email address, mailing address, phone number.
● Membership Information: Membership status, payment details, and participation
history.
● Donation Information: Payment details, donation amounts, and donor preferences.
● Event Information: Registration details, attendance records, and preferences for events
or programs.
● Volunteer Information: Availability, skills, and contact details for volunteer activities.
b. Non-Personal Information
● Website Usage Data: IP address, browser type, device information, pages visited, and
time spent on our website.
● Cookies and Tracking Technologies: Information collected through cookies, web
beacons, or similar technologies to enhance your experience and analyze usage trends.
● Surveys and Feedback: Responses to surveys, feedback forms, or questionnaires you
voluntarily provide.
c. Information from Third Parties
● We may receive information from third parties, such as payment processors, event
platforms, or partner organizations, when you engage with us through those services.
2. How We Collect Information
We collect information in the following ways:
● Directly from You: When you sign up for membership, make a donation, register for
events, volunteer, or submit forms online or in person.
● Automatically: Through cookies and analytics tools when you visit our website or
interact with our digital platforms.
● From Third Parties: When you engage with us through third-party services, such as
online donation platforms or ticketing systems.
3. How We Use Your Information
We use your information to:
● Process memberships, donations, and event registrations.
● Communicate with you about Harmony Society activities, events, newsletters, and
updates.
● Improve our programs, services, and website functionality.
● Analyze usage trends to enhance user experience and organizational efficiency.
● Comply with legal obligations or respond to lawful requests from authorities.
● Send promotional materials or fundraising appeals (with your consent, where required).
4. How We Share Your Information
We do not sell, trade, or rent your personal information to third parties. We may share your
information in the following circumstances:
● Service Providers: With trusted third-party vendors (e.g., payment processors, email
marketing platforms, or event management services) who assist us in operating our
organization, provided they agree to protect your information.
● Legal Compliance: When required by law, such as in response to a subpoena, court
order, or other legal process.
● Business Transfers: In the event of a merger, acquisition, or dissolution, your
information may be transferred as part of our assets.
● With Your Consent: When you explicitly agree to share your information, such as for
public recognition of donors (if requested).
5. Your Choices and Rights
You have the following rights regarding your personal information:
● Access: Request access to the personal information we hold about you.
● Correction: Request corrections to inaccurate or incomplete information.
● Deletion: Request deletion of your personal information, subject to legal obligations.
● Opt-Out: Opt out of marketing communications by clicking the "unsubscribe" link in
emails or contacting us directly.
● Cookies: Manage cookie preferences through your browser settings or our website’s
cookie consent tool.
To exercise these rights, please contact us at the information provided in Section 11 below.
6. Data Security
We implement reasonable physical, technical, and administrative safeguards to protect your
personal information from unauthorized access, use, or disclosure. However, no system is
completely secure, and we cannot guarantee the absolute security of your information.
7. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined
in this policy, comply with legal obligations, or resolve disputes. For example:
● Membership and donation records may be retained for financial and tax purposes.
● Event registration data may be retained for historical records or future planning.
● Website usage data may be anonymized and retained for analytics purposes.
8. Children’s Privacy
Our services are not directed to individuals under the age of 13. We do not knowingly collect
personal information from children under 13 without parental consent. If you believe we have
collected such information, please contact us immediately.
9. International Users
The Harmony Society is based in Vincennes, Indiana, and operates under U.S. law. If you are
located outside the United States, your information may be transferred to and processed in the
U.S., where data protection laws may differ from those in your country. By providing your
information, you consent to this transfer.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal
requirements. We will notify you of significant changes by posting the updated policy on our
website or by contacting you directly. The “Effective Date” at the top of this policy indicates when
it was last updated.
11. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices,
please contact us at:
Harmony Society
123 Main Street, Vincennes, IN 47591
Email:
Phone: (812) 555-1234
12. Additional Information for Indiana Residents
As an Indiana-based organization, we comply with the Indiana Data Protection Act and other
applicable state laws. Indiana residents may have additional rights, such as requesting
information about third parties with whom we share data for direct marketing purposes (if
applicable). Contact us for more details.